Privacy & Security

Employee and Applicant Privacy Notice

This Privacy Disclosure ("Disclosure") delineates the privacy protocols of Truvion concerning the personal data of job seekers and potential candidates.

In the context of this disclosure:

The terms "our," "us," "we," “its”, and "Truvion" pertain to Truvion Holdings, its associated enterprises, and subsidiaries, encompassing Truvion dba Truvion Capital, Truvion Insurance, Truvion Sentry, Truvion Tax, Truvion Partners, Truvion Technologies, Truvion Communications, Truvion Investments,Truvion Flo and Truvion Initiative.

For those seeking information about our collection of personal data from website visitors or users of our products and services, we encourage you to review the Truvion Privacy Policies.

Personal Information Collection

1.  Contact Details

Contact information, such as postal addresses, emails, and phone numbers, is crucial for seamless communication throughout the application journey.

2.  Identity Information

This category includes your name, unique identifiers, and account information.

We collect this data to:

• Verify your identity
• Record application progress
• Enhance security measures
• Facilitate background checks for potential roles

3. Characteristics and Preferences

While sharing optional characteristics like age, gender, race, and veteran status is up to you, this data helps us:

• Promote diversity and inclusivity.
• Facilitate necessary accommodations.
• Confirm employment eligibility.

4.  Professional and Employment Details

Your past and present job titles, hire and separation dates, and employer names assist us in assessing your qualifications for relevant roles.

5.  Education and Background

We collect details about the schools you attended, dates of attendance, and graduation status to validate your educational background.

6.  Transactional Information

Records of transactions, products, or services may be collected for credit checks post-conditional job offers, if applicable.

7.  Audiovisual Data

Occasionally, we capture images and sounds from virtual meetings or interviews to enhance the interview process and security measures.

8. Online Interactions

Browsing history, interactions with websites, applications, and advertisements enable us to:

• Ensure website functionality.
• Offer personalized experiences and job recommendations.
• Manage security and accessibility.

9.  Derived Insights

We use insights drawn from your data to match you with suitable roles and understand your preferences, characteristics, and aptitudes.

Truvion's Handling of Sensitive Personal Data

Protecting your sensitive information is our priority. Here, we outline the categories of sensitive data we might gather, our reasons, and the importance of each data point. Transparency is at the core of our data practices, and we are committed to maintaining your privacy throughout.

1. Biometric Data

Biometric identifiers like fingerprints, faceprints, and voiceprints are collected only after the acceptance of conditional offers for specific roles. This is particularly relevant for positions necessitating access to broker-dealer records, ensuring due diligence.

2. Racial or Ethnic Information

While this data is entirely optional, any racial or ethnic origin information shared helps us:

• Document our commitment to diversity and inclusivity.
• Enhance our inclusive workplace practices.

3. National Identifiers and Visa Information

National IDs, passports, social security numbers (US only), and national insurance numbers help us:

• Verify identity.
• Establish employment eligibility.
• Fulfill legal requirements for visa-related positions.

Preservation of Person Information

Our approach to retaining personal information is founded on several key considerations:

• Fulfilling commitments outlined in the terms and services agreed upon by you,
• Ensuring alignment with the legal objectives delineated in this Statement,
• Adhering to pertinent legislative mandates, and
• Establishing, exercising, or safeguarding our legal entitlements.

Disclosure and Sharing of Personal information for Business use

Within our operational ecosystem, various collaborative partners play distinctive roles in the management and safeguarding of personal information. These encompass the following categories:

Proficiency Testing Platforms – Depending on the role you've applied for, certain positions may entail completing online assessments facilitated by third-party entities. In granting access and facilitating assessment, we share your personal information to enable your participation.

Secured Data Repositories – We entrust cloud-based providers to securely house your personal information, ensuring its confidentiality and resilience.

Streamlined Human Resource Operations – Our utilization of cloud-based technology in overseeing human resource activities, ranging from recruitment to the induction of fresh recruits, involves the sharing of pertinent personal information. In scenarios necessitating support for the recruitment platform, your personal information might be shared to address inquiries effectively.

Legal and Regulatory Interaction – In response to valid legal requirements, we might share your personal information with law enforcement or regulatory bodies. This safeguarding measure serves to protect our workforce, customers, and business pursuits.

Diligent Background Check Measures – In the interest of thorough pre-employment screenings, your personal information may be shared with third-party providers specializing in background checks.

Business Succession and Consent – As part of ensuring the integrity of business transitions, protecting vital interests, or as approved by you, your personal information might be shared in connection with business transfers or assignments.

Expert Consultation – Personal information sharing could extend to professional advisors, such as lawyers, auditors, and insurers, during their provision of necessary services integral to our operations.

Other Information and Disclosures

Contained within the Online Consumer Privacy and Security Policy, as well as the Consumer Privacy Notice, you will discover essential insights encompassing diverse aspects. These encompass the intricate landscape of cookie technology, the sensitive realm of personal information pertaining to children, the articulation of state-specific rights and constraints, and the comprehensive disclosure of the origins of your personal information. Through these vital components, we aim to provide you with a comprehensive understanding of our commitment to safeguarding your privacy and security while navigating our digital landscape.

Contact

For further information please contact us at privacy@truvion.com or by calling us at (877) 778-5887.